KHCPS Governors


Annual Governance Statement for the Governing Body of

Kelvedon Hatch Community Primary School,

July 2018

 Sylvia Wilson, KHCPS Chair of Governors

In accordance with the government’s requirement for all governing bodies, the 3 core strategic functions of Kelvedon Hatch Community Primary School Governing Body are:

  1. Ensuring clarity of vision, ethos and strategic direction;

  2. Holding executive leaders to account for the educational performance of the organisation and its pupils, and the performance management of staff; and

  3. Overseeing the financial performance of the organisation and making sure its money is well spent. *

* Reference: Department for Education Governance Handbook January 2017


Governance arrangements

Kelvedon Hatch Community Primary School Governing Body consists of:

1 teacher governor plus the head teacher

2 parent governors

1 local authority governor

​7 co-opted governors


In respect of the above categories, staff governors are elected by the school staff; head teachers are a member of the governing body by virtue of their office.  Parent governors have a child at the school and are elected by other parents at the school.  Local authority (Essex County Council) governors are nominated by the local authority, but appointed by the governing body.  Co-opted governors are appointed by the governing body based on individual skills.  Associate members are appointed by the governing body based on specific expertise; they are not governors and therefore are not voting members.


The full governing body meets once each term, and we also have a number of committees to consider different aspects of the school in detail.  At Kelvedon Hatch Community Primary School we have two committees - one is focused on resources and one on pupil progress matters.  We also have committees that meet if required to consider pupil discipline and staffing matters.


A list of the current governors, their roles and responsibilities at Kelvedon Hatch Community Primary School can be found on the school website.


Attendance record of governors

At Kelvedon Hatch Community Primary School, governors have a good attendance at meetings.  The clerk to the governing body keeps a record of attendance, which is monitored by the chair and vice chair and details are published on the governor page of the school website at the end of each school year.


Governors also regularly undertake school visits, which help the governing body fulfil its core functions including holding senior leaders to account.  A visit report is complete on each occasion, which is shared with the full governing body and discussed at committee/full governing body meetings as appropriate.


The work that we have done on our committees and in the governing body

The governing body has had another busy year, focusing on school improvement and building on our Ofsted ‘Good’ status as we strive to be ‘Outstanding’.


During the autumn term the governing body completed the National Governance Association skills audit.  This showed that our skill set had developed year-on-year.  Being a member of the governing body is a voluntary role and involves a huge commitment – we are therefore grateful for the contribution and value added by the governors who have left the governing body and welcome those who have now joined.


Safeguarding is a priority for the governing body with our nominated governors for safeguarding being Mrs Linda Matthew, chair of governors, and Mrs Jane Dobre.  We have reviewed our Child Protection Policy to ensure it is up-to-date and this is available on the school’s website.  All governors have read, understand and comply with Part 2 of ‘Keeping Children Safe in Education’.  A comprehensive safeguarding audit was undertaken by a member of the governing body during the academic year, which confirmed the school has good safeguarding procedures and practices in place.  The governing body also periodically check the school’s Single Central Record.


Pupil Progress

The Pupil Progress Committee has spent time considering the delivery of the curriculum and governors have also discussed key data relating to pupil achievement and progress, so that we can be sure that the school is on track to fulfil its ambitious targets for all pupils. We are also conscious about our ‘vulnerable groups’ of children and focus on how the Pupil Premium Grant is being spent by the school and what impact this has on their outcomes.



The Resources Committee is pleased to announce that the school ended the financial year in a healthy financial position.  However, the budget for 2017/18 is challenging.  The committee will continue to closely monitor spending against budget to endeavour to maintain the school’s smooth running in the current difficult, financial climate.  The Resources Committee also monitor and maintain the school premises.  All statutory health & safety reporting is complete and up to date.



The Pay Panel meets annually to:

- review pay progression recommendations for staff, ensuring that they correspond to performance and comply with both statutory requirements and school policy;

- monitor staff work-life balance and wellbeing, including monitoring absences;

- undertake policy reviews.



Minutes of governing body and committee meetings (except for confidential matters) are public documents – you can ask at the school office if you would like to see any of the minutes of our meetings.


How you can contact the governing body

The governing body always welcome suggestions, feedback and ideas from parents and the school community.  In this regard, you can contact the chair of governors via the school office.


Linda Matthew

KHCPS Chair of Governors, July 2018



© 2019 Kelvedon Hatch Community Primary School